A Work Sharing Team is a named set of users which can be created once for sharing specific roles on jobs among those users - this enables recruiters to easily collaborate and share roles on job mandates across the organization.
Creating a Work Sharing Team also enables the same set of users to repeatedly work together on multiple job requirements.
Organizations can use Work Sharing Team to group together users from diverse teams for sharing work on certain job requirements which require pooling of their individual expertise.
Permissions can be set for a team to specify whether members will have Read or Write access to each others’ work.
Work Sharing Team Attributes
A Work Sharing Team includes the following elements:
- Team Name & description: Identifies team name and purpose
- Team Members: Users who are part of the team
- Team Member Access: Whether team members have read or write access to each others’ work.
You can create multiple Role Sharing User Clusters and assign access rights to team members.
Related Functionalities
When creating a new Job you can share work among a Work Sharing Team by selecting the team using the ‘Select Work Team’ icon next to each role in the Roles section.
Common Tasks
- Create a new work sharing team
- Add/remove users in a work sharing team
1. Create a new work sharing team
Follow these steps via a user login having administrative privileges:
- Point to the Tools menu and select 'System Configuration'.
- In the System Configuration Navigator, expand 'Team Management' and click on the 'Work Sharing Teams' data view.
- From the File menu select 'New'. The New Work Sharing Team page will come up.
- Enter the name of the team in the 'Team Name' field.
- In the Status drop-down select 'Active'.
- Enter a description for the group in the 'Details' field if required.
- In the 'Access' drop-down select the type of access each of the team's members should have on each other's work.
- Select 'Edit' or Add'.
- In the Team Members section select the users you want to add to the team from the Remaining Users box and click on the 'Add' button. These users will now be displayed in the Members box.
- Click on the 'Save' button to create the team.
2. Add/remove users in a work sharing team
Follow these steps via a user login having administrative privileges:
- Point to the Tools menu and select 'System Configuration'.
- In the System Configuration Navigator, expand 'Team Management' and click on the 'Work Sharing Teams' data view.
- The right-hand pane will display list of all Work Sharing Teams.
- Click on the team in which to add members - the team details page will be displayed.
In the Team Members section,
- From the 'Remaining Users' box select the user(s) to be added to the team.
- Click on the 'Add' button.
- Click the 'Save' button.
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