New/Edit Job

Creating a new Job is the start of the recruitment workflow for working on a job requirement in Talenture RS.

When you receive a new job requirement from a client you create a new Job in Talenture RS specifying:

• Basic job details such as position name, location, job criteria
• Client and contact details, JD
• Work roles to be performed by members of your recruitment team who’ll work on the job.

Job Workflow
Jobs are created using a workflow. A Workflow sets how the recruiting team works on a job requirement by defining recruiting stages & recruiter roles.

When starting a new Job you need to select a workflow based on which recruiters will work on it.

Managing Jobs
When you create a new Job you can save it as a Draft initially if you do not have full details of the requirement or are waiting for current job requirements to be completed.

Draft Jobs are not visible to recruiters and cannot be worked upon. Once you are ready to assign the job to your team you can ‘activate’ it by using the ‘Start Processing’ action. This moves the Job into the Active state.

Active Jobs are visible to the users to whom you’ve assigned them and they can start working on these.

You can view all draft and active jobs using the data views under the Jobs data folder in the Workbench.

You can also make changes to existing jobs such as changing details, re-assigning work roles, closing/cancelling as well as deleting etc. from these views. Note that you would need the relevant permissions to perform these actions.

Common Tasks

1. Create a new job in Talenture RS
2. Assign roles on a job
3. Specify multiple locations for a job
4. Add a Job Description (JD) file when creating a job
5. Edit a Job
6. Add Related Documents for a Job

1. Create a new job in Talenture RS

Follow these steps for creating a new job:

- Point to the New Mega Menu option and click on Job.
- Dialog for selecting the Recruitment Workflow will come up. Select the desired workflow. Recruiter Basic (Single Role Assignment) is the most common workflow.

- Click OK - the New Job page will come up.

Specify the following in the Basic section:
- In the 'Client' drop-down, select the client company
- In 'Requester', select the client contact person with whom you will coordinate activities for the position.
- Enter the position name in 'Position' field (this is a compulsory field). This is the job name provided by the client
- Specify any other optional details:
- Job location: Select the location where the candidates have to report for this job opening
- 'Band': A band indicates the range within which the compensation for the position would be fixed. It may include multiple grades within an organization. Also each company may have different names for their compensation bands such as Level 1, Level 2 etc. or Band 1, Band 2 and so on.
To use this field you first need to define the salary bands via the Admin login. You can give a name to each band that you define as per the terms used by different companies.

- 'Reporting To': Specify the designation of person to whom a candidate in this role would report.
- Priority: Select a priority level such as 'High', 'Medium' as applicable
- Office location: Client office location which has raised this job requirement.
- 'Industry': Select the industry related to the position.
- 'Recruitment Team': This field allows you to assign a job to a specific Recruitment Team that you're managing in Talenture RS. If you are a Team Manager, in order to be able to monitor the work done on a job select a team from this drop-down for which you've been set as the Team Manager.

- 'Designation': Select the standard industry job role corresponding to the Position Name
- 'Commission Rule': Select the commission rule to be applied for calculating the fee to be charged from the client for placements done for this job. This is applicable if you're doing the invoicing for placements done by the team via Talenture RS. For using this field you first need to define the commission rules for the client in the Client detail screen.
- 'Comments': Any additional remarks regarding the position details for the benefit of recruiters.

In the 'Goal' section, you can further specify the following optional field values:
- TAT Value: The TAT Value field specifies the internal Turn Around Time (TAT) for fulfilling the job requirement. The TAT is calculated by taking the difference between the Start Date of the job and the date when the candidate joining confirmation has been updated in Talenture RS by a recruiter.
Use the TAT Value to set internal performance benchmarks for your recruitment team for closing job requirements in a timely fashion as per your organization's policies. The TAT Value is always specified in days for e.g. '10', '15' etc.
- 'No. of Vacancies': Specify the total vacancies to fill for the current position. For e.g. there may be 2 vacancies for a position of Sales Manager in an organization.
- 'Deadline': Specify the deadline date given by the client for closing the position.

In the optional Requirement section, you can specify any of the following detailed Job Description (JD) information:
- 'Primary Qualifications' & 'Additional Qualifications': Select here 1 or more qualification degrees that are required for the job
- Experience level required
- Skills required
- CTC range
- Job Responsibilities

In the optional Approval section enter an approval request in case you need to get an approval from an authorized person before starting work on the job. In case no approval is required you can skip this section.

In the optional Additional Fields section you can specify any other additional details regarding the job. This is applicable only if you've defined any User Defined Fields for tracking additional details for jobs.
- Select role sharing users from the adjacent drop-down.

The Roles tab allows you to assign specific recruiting functions on the job to one or more recruiters:

If using the Recruiter Basic (Single Role Assignment) workflow,
- Select the main recruiter who will work on the job from the 'Recruiter (Candidate Interfacing)' drop-down.
- If approval required, select the person who will approve the job from the 'Approver' drop-down.
- Select role sharing users from the adjacent drop-down.

If using the Recruiter Maxima (Flexible Role Assignment) workflow,
Select the recruiters for the following roles from the drop-downs. Note that the 'Creator' field will by default show the user creating a job requirement. However this user may not necessarily work on the requisition. :
Select users for the following roles:
- Owner: User having overall responsibility for position closure. Can close a requirement at any time.
- Approver1 (in case approval required): User who will approve requisition before being sent for processing.
- Data Sourcing: User who will search out candidates & link them to the requisition.
- Recruiter (Candidate Interfacing): User who handles all interactions with sourced candidates for a requisition via phone/email, schedules interviews etc.
- Team Leader: Team Lead/Manager who will be validating screened candidates before sending to client.
- Client Interfacing: User who will interact with client i.e. send resumes, get client feedback, schedule interviews.
- Financial: User who will generate invoice for placed candidates & track payment collection.

- Select role sharing for any of the above roles in the drop-downs adjacent to each role.
- Click on the arrow icon in the 'Save' multi-option button as shown in screenshot below.

- Click on 'Save as Started' to activate the Job.
- Click on 'Save' to save the Job as a Draft.
- Click on 'Save and Request Approval' to send the Job for Approval (note that you need to select a user in the 'Approver1' Role drop-down in order to do this).

2. Assign roles on a job

You can do this by selecting the Recruiter Maxima (Flexible Role Assignment) workflow from the Recruitment Workflow dialog when creating a new job.
Select the recruiters for the following roles from the drop-downs. Note that the 'Creator' field will by default show the user creating a job requirement. However this user may not necessarily work on the requisition. :
Select users for the following roles:
- Owner: User having overall responsibility for position closure. Can close a requirement at any time.
- Approver1 (in case approval required): User who will approve requisition before being sent for processing.
- Data Sourcing: User who will search out candidates & link them to the requisition.
- Recruiter (Candidate Interfacing): User who handles all interactions with sourced candidates for a requisition via phone/email, schedules interviews etc.
- Team Leader: Team Lead/Manager who will be validating screened candidates before sending to client.
- Client Interfacing: User who will interact with client i.e. send resumes, get client feedback, schedule interviews.
- Financial: User who will generate invoice for placed candidates & track payment collection.

3. Specify multiple locations for a job

Currently Talenture RS allows selecting a single location for a job from the 'Location' drop-down in the Basic section.
If you need to indicate a job is applicable for multiple locations then you can opt for any of the following:
- Create a separate job in Talenture RS for each location where that job is applicable.
- Suffix the position name in the 'Position' field with the locations. For e.g. "Sales Manager [Delhi, Mumbai, Pune]

4. Add a Job Description (JD) file when creating a job

- Point to the 'New' Mega Menu option and click on Job.
- Dialog for selecting the Recruitment Workflow will come up. Select the desired workflow.
- Click OK - the New Job page will come up.
- Enter the job details and assign roles (refer to task Create a new job in Talenture RS').
- In the Approval tab, under 'JD Files', click on the 'File Category' drop-down and click on the browse button next to it.

- Select the JD file from the location where you've saved it and click on the 'Add' button.
- From the 'Save' button drop-down select 'Save as Started'.

5. Edit a Job

- In main Workbench, expand 'Jobs' data folder and click on the Active view.
- Click the job you want to edit. The detail page will open.
- Make the desired changes in the different tabs and then click the 'Save' button.

6. Add Related Documents for a Job

- In Workbench, expand 'Jobs' data folder and click on 'Active'.
- From list pane click the job name for which to make this setting

Under the Attachment Files (Other) category you can add additional files related to the Job such as screening formats for the job, compensation details etc.

- Select the category under which to add a file in the File Category drop-down and then use the 'Choose File' button to select and add the file.
- Repeat this for adding multiple files.

- Click the Save button when done.