Manual Mass Mail

The Manual Mass Mail feature allows you to manually select the candidate set, criteria, email template, batch size etc, and initiate the sending of the mail.

It is useful for targeted mass mailing to specific/smaller candidate sets and also gives you more contol on when/how the mass mail is sent.

It involves the following steps:

• Generating the mass mail batches: You generate the target mass mail batches by specifying the target candidate set, resume addition/receiving/modification period, email template, batch size etc.
• Sending the mass mail batches: Manually sending each generated mass mail batch.

Manual Mass mail will use the default email account you’ve set for your login-id. You can track the batches that have been sent and those that are pending using the filter on the mass mail batch sending screen.

Common Tasks

1. Send mass mail for update resume requests
2. Send birthday greetings mail to candidates

1. Send mass mail for update resume requests

You can generate mass mail for requested updated resumes to candidates in batches and send them manually via the Advanced Candididate Manager. Follow these steps for doing this:
- Point to the Modules Mega Menu and select Advanced Candididate Manager (Public). The Advanced Candididate Manager will open.
- Point to the 'Tools' menu and select 'MassMail Manager'. The MassMail Manager screen will open.
- Point to the 'File' menu and select 'Generate Mass Mail Batches'. The Generate Mass Mail Batches screen will open.
- In the 'Folder' section, select a specific folder from 'Adv. Candidate Manager (Public)' for whom to generate Mass Mail, or select 'All Folders' to generate mail for all candidates in the database.
- In the 'Date based criterion to select candidates (candidates) for generating messages' section, in the 'Compose mail for candidates with' drop-down,
- For sending update resume requests, select either 'Resumes Created', 'Last Received On' or 'Modified date' and then select the start and end dates from the 'After' and 'Before' fields.
- In the 'Template to apply' section, select the email template to use for generating the mail.
- In the 'Other options' section, specify a name for the mass mail batches that will be generated.
- In the 'No. of Msg(s)' drop-down, select the no. of messages to be included in each batch.
- Click 'Apply' to generate the mass mail batches.
- Once generated, the mass mail batch list will be displayed on the screen. Click on the 'Send' link next to each batch to send messages in that batch.
- Use the 'Batch Status' drop-down to filter the batch list to show only batches pending to be sent or those that have already been sent.

2. Send birthday greetings mail to candidates

You can generate mass mail for sending birthday greetings to candidates in batches and send them manually via the Advanced Candididate Manager. Follow these steps for doing this:
- Point to the Modules Mega Menu and select Advanced Candididate Manager (Public). The Advanced Candididate Manager will open.
- Point to the 'Tools' menu and select 'MassMail Manager'. The MassMail Manager screen will open.
- Point to the 'File' menu and select 'Generate Mass Mail Batches'. The Generate Mass Mail Batches screen will open.
- In the 'Folder' section, select a specific folder from 'Adv. Candidate Manager (Public)' for whom to generate Mass Mail, or select 'All Folders' to generate mail for all candidates in the database.
- In the 'Date based criterion to select candidates (candidates) for generating messages' section, in the 'Compose mail for candidates with' drop-down,
- For sending birthday greetings, select 'Birthday' and then select the start and end dates from the 'After' and 'Before' fields.
- In the 'Template to apply' section, select the email template to use for generating the mail.
- In the 'Other options' section, specify a name for the mass mail batches that will be generated.
- In the 'No. of Msg(s)' drop-down, select the no. of messages to be included in each batch.
- Click 'Apply' to generate the mass mail batches.
- Once generated, the mass mail batch list will be displayed on the screen. Click on the 'Send' link next to each batch to send messages in that batch.
- Use the 'Batch Status' drop-down to filter the batch list to show only batches pending to be sent or those that have already been sent.