This article describes the basic technical and application configurations, and recruitment data required at the start of a Talenture RS implementation so that the application can be used meaningfully.
A. Configuration Options
The initial configuration involves setting system setting and options to align with your organization's processes and requirements.
1. Organization Name
Your company name is set in the Talenture RS system options and is used for tagging resumes added from different sources to your database and also in other modules where it may be need to identify your organization.
2. Users and Teams
The following need to be created in the system to allow other users of your team to be able to use the system:
Each recruitment user should have a User Account created in the system. The number of user accounts you can create depends on the number of licenses purchased.
b. Functional Teams
A Functional Team is equivalent to a recruitment team in your organization. Members of such a team work together on a set of Jobs under a manager.
3. Resume Parsing Controls
These settings are done to enable accurate parsing of key candidate details from resumes.
a. Skip EmailIds
Your company's internal emailids are added to the list of email addresses to be ignored whenparsing candidate details from resumes. These email-ids may be added by your team in the resume header/footer when submitting resumes to clients.
b.Skip Telephone Numbers
Your company's internal phone numbers are added to the list of telephone numbers to be ignored when parsing candidate details from resumes. These phone numbers would be those added by your team in resumes when submitting resumes to clients.
c. Skip Names
The names of your team members are added to the list of names to be ignored when parsing candidate details from resumes. These names may be present in the resume header/footer when submitting resumes to clients.
4. Email Templates
These are pre-defined email formats for common types of messages sent frequently such as messages announcing job openings, mail for submitting resumes to clients, interview scheduling emails, request for updated resumes from candidates, etc.
If you have specific email formats for such common scenarios then you would need to share samples of these with our implementation team so that these can be set up in Talenture RS.
5. Resume Submission Configuration
This includes the options to automatically generate the following elements when submitting resumes to clients from Talenture RS:
a. Header using Company Logo: Your organization’s logo is required to be set in Talenture RS so that this can be automatically included in the header portion of each resume submitted to clients. You need to provide this as a scanned image to us (e.g. .jpg, .gif, .bmp etc.)
b. Footer using Company Contact Details: Your organization’s contact details are required to be set in Talenture RS so that this can be automatically included in the footer portion of each resume submitted to clients. You need to provide this either as a scanned image to us (e.g. .jpg, .gif, .bmp etc.) or as plain text.
c. Resume Face sheet
A Face Sheet is a cover information sheet for a candidate's resume that you forward to a client from Talenture RS. For example this may be table listing key aspects of a candidate such as name, location, work experience, current salary, screening comments etc.
Talenture RS can automatically include a Face Sheet in each resume submitted to clients. For this to be configured you need to provide sample formats of the cover sheets you’d like to be set up in Talenture RS.
d. Candidate Tracker
A Candidate Tracker summarizes key details of candidates for candidate submittals to a client from Talenture RS. It is generally generated in MS Excel format and acts as quick reference for clients to enable them to give timely feedback on multiple candidates.
For example, the tracker may include specific details of each candidate’s resume being submitted such as name, current employer, qualifications, relevant skills, notice period, etc.
Talenture RS can automatically include a Candidate Tracker when submitting resumes to clients. For this to be configured you need to provide sample formats of the candidate trackers you’d like to be set up in Talenture RS.
B. Business Relationships Data: Contacts, Clients, and Vendors
You should add Contacts, Clients (Placement product) and Vendors (Internal Hiring Product) so that recruitment process can be carried out properly.
These records can be added manually, or can be added in bulk by using Import from XLS/CSV feature of the product.
C. Candidates and Jobs Data
Candidates can be added to the database using Import from Desktop, and Import from XLS/CSV features of the product.
Existing Jobs can be imported in bulk by using Import from XLS/CSV feature. Jobs can also be manually created using New Job action in the product.