Summary
The Notes and Files modules in Talenture RS aim to maximize the productivity of recruiters and managers by enabling storage and tracking of recruitment related information within the system.
This article explains important aspects of these modules, usage scenarios and how to maximize their benefits.
1. Details
Talenture RS provides the Notes and Files modules to enable you to track, manage and store details of activities related to your recruitment work within the Talenture RS system instead of using external tools for these.
So, using these modules helps avoid a situation where information/documents related to your work such as notes, research for job requirements, industry whitepapers and other resources do not lie scattered across different applications.
1.1 Notes
The Notes module implements the concept of short memos commonly used in many organizations. A note is a descriptive snippet of information which a user may store and want to refer to periodically.
a. Usage Scenarios
Notes are most suited for use in the following types of scenarios:
- Maintaining details of an item that does not have a deadline.
- Items which may require frequent updates such as a checklist of actions, discussion points etc.
b. Type of Access
In Talenture RS all notes created by a user are private to that user and not visible to other users in the system.
c. Types of Operations
You can perform the following actions in the Notes module:
- Organize different kinds of notes in Notes folders
- Move notes across any of the folders
- Create your own folders to organize your notes for quick and efficient access
- Delete notes
Usage Examples
- A detailed note on industry research done for a critical job requirement
- Note capturing a check-list of actions to perform during candidate screening
- A note containing questions/points to be clarified with the Hiring Manager regarding a Job Description
1.2 Files
The Files module allows users to store important files related to their recruitment work in different formats within the Talenture RS system.
You can add files in popular text and image formats including MS Word, Rich Text Format in the case of text and JPG, GIF etc. in the case of image files.
a. Usage Scenarios
Files are suited for use in the following types of scenarios:
- Maintaining documents related to your research on job requirements, clients etc.
- Internal documents used within your organization such as references, guidelines, templates etc.
b. Type of Access
In Talenture RS all files added by a user in the Files module are private to that user and not visible to other users in the system.
c. Types of Operations
You can perform the following actions in the Files module:
- Add new files
- Create your own folders to organize your files for quick and efficient access
- Move files across any of the folders
- Delete files
Usage Examples
- Questionnaire/test format to be used for candidate evaluation
- Spreadsheet files containing offer break-ups for commonly worked upon positions
- Reference document containing guidelines for sourcing and screening processes in your organization
- Whitepapers on industries for which you do recruitment
2. Related Resources
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