Summary
Talenture RS includes flexible team organization functionality to fit teams of different sizes. This article provides guidelines for mapping common recruitment team scenarios in Talenture RS.
1. Details
You can configure a single team of 5 recruiters or 4 teams of 4-5 recruiters each having two levels of management.
Irrespective of how complex your team organization is, each manager can easily view and manage the working of reportees under them. The Reports module allows managers at any level to view and analyze the working of each team and recruiter.
1.0 How to Setup a Single, Flat Team Under 10 Recruiters
For small organizations with flat teams of 1-10 users, setting up teams is very simple and straightforward.
Steps to setup are:
a. Create user accounts for each user.
b. Create a Functional Team representing the team structure in the organization
c. Add users to the Functional Team.
d. Identify the manager for team.
- This user is typically the owner of the business, or the key person responsible for the entire operation.
- He should be setup as the Highest Level manager in the team management configuration.
e. Manage and Review
- Work of all the reportees can be viewed and tracked using the Team Management section in the Workbench.
- Team member reports can be viewed in the Reports module in the Team Management section. Here the work can be viewed at the team level, as well as the Primary Job Role owner level.
Use the following report categories for effective team monitoring:
- By Job Owner: Allows a level of work management at ownership level.
- By Recruitment Role Owner, By Team
1.1 How to Setup 4 Teams Having 2 Levels of Management for 20-50 Recruiters
In the case of organizations with 20-50 members, a two level team management structure is often used which can be easily configured in Talenture RS
Steps to setup are:
a. Create user accounts for each user.
b. Create 4 to 10 Functional Teams to represent the teams within organization.
c. Add users to each team as per the organization structure.
d. Identify the immediate manager for each team
- ‘Immediate Level’ manager is generally the team lead who is responsible for the work of 3-5 recruiters.
- Above the Immediate Level managers, there would be a second level of managers; these are often recruiting managers.
Each such manager will have 3-5 leads under them. Specify these managers for each team at the level ‘Above Immediate’.
e. Manage and Review
- Work of all the reportees can be viewed and tracked using the Team Management section in the Workbench.
- Reports for team members can be viewed in the Reports module in the Team Management section.
Here the work can be viewed using the summary reports for each team, manager, as well as the primary Job Owner.
Use these summary report views to enable data summarization for large teams:
- Summary Reports By Team and Reporting Team Manager
- Summary Reports By Team and Job Owner
Example 1
The following diagram shows an example of a 3-tier team organization structure:
- 5 Recruitment teams for different industry domains
- First level of management by 4 Team Leads
- Second level of management by 2 Recruitment Managers
- Highest level of management by a Recruitment Head
Example 2
Recruiters may be grouped into multiple teams based on recruitment domain, function, client etc. The following diagram shows an example an industry domain-based team organization structure:
This diagram shows recruiters from different hierarchical levels grouped into 2 domain-based teams: one handling IT requirements and the other for Finance industry requirements.
1.2 Bigger Organizations with Hundreds and Thousands of Recruiters
For bigger organizations, the model above can be easily extended by having higher levels of managers. For the biggest organization, the CEO or VP HR would be assigned to the highest level for each team.
Talenture RS allows 5 levels of managers thus enabling management of organization having a few to thousands of recruiters.
2. Related Resources
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